Book Free 15-Minute Venue Consultation at Ultima Function Centre

Ultima Function Centre offers tentative (pencil) bookings, which temporarily hold a selected event date while you finalise your plans. Tentative bookings are held for a set period to give clients time to confirm guest numbers, finalise budget decisions, and proceed with formal booking.

If the tentative booking is not confirmed within the agreed timeframe, the date may be released to other enquiring clients. This policy helps ensure fair access to popular dates for all clients while giving you the time needed to make a confident decision.

Contact the Ultima team at 03 9116 8390 to place a tentative hold on your preferred date.

Once your deposit is paid, your chosen event date at Ultima Function Centre is officially secured and removed from availability for other clients. This is the most important step in the booking process.

After the deposit is confirmed, you will begin working with the Ultima events team to progressively finalise your event details — including guest numbers, catering menu selections, room layout, decoration access times, vendor coordination, and event timeline. Meetings and consultations continue up to your event date, with final numbers and payment due before the day.

Ultima's planning process is designed to make the experience as stress-free as possible, with dedicated event specialists guiding you through every stage.

Rescheduling options may be available at Ultima Function Centre, subject to venue availability and the circumstances of the request. If you need to change your event date, the Ultima team will review alternative available dates and work with you to find a suitable option.

Rescheduling requests should be made as early as possible to maximise the chances of securing your preferred new date. Popular Saturdays and seasonal peak dates fill quickly, so early communication is essential.

Speak directly with the Ultima team at 03 9116 8390 to discuss rescheduling options for your specific situation.

If a booking is cancelled at Ultima Function Centre, cancellation terms as agreed at the time of booking will apply. Deposits paid to secure an event date are typically non-refundable, as the venue holds the date exclusively for you from the moment it is confirmed and may decline other enquiries for that date.

It is strongly recommended that clients review cancellation terms carefully before confirming their booking and consider event insurance to protect against unforeseen circumstances such as illness, family emergencies, or other events beyond your control.

Speak with the Ultima team at the time of booking for full details of the cancellation policy applicable to your event type and package.

It is recommended to book Ultima Function Centre as early as possible, particularly for Saturday weddings and large cultural events. Peak wedding dates — especially Saturdays from October through April — are frequently booked 12 to 24 months in advance.

For large multicultural weddings, Islander celebrations, and Indian receptions where coordination between multiple vendors, caterers, and cultural performers is required, early booking gives you the most time to plan a seamless event. The Ultima team can advise on current availability for your preferred date when you contact them.

Weekday dates and off-peak months typically have greater availability at shorter notice. Contact Ultima on 03 9116 8390 or visit https://ultimafunction.com.au/ to check availability for your preferred date.

Yes. You can begin the booking process online by submitting an enquiry through https://ultimafunction.com.au/. The online enquiry form allows you to specify your event type, preferred date, expected guest numbers, and any specific requirements.

After receiving your online enquiry, the Ultima team will respond promptly with available dates, package options, pricing information, and an invitation to arrange a site inspection. The formal booking is completed following a consultation with the events team and payment of the initial deposit.

You can also call Ultima directly on 03 9116 8390 or email info@ultimafunction.com.au to begin the booking process

Event insurance is not mandatory to book Ultima Function Centre, but it is strongly recommended — particularly for weddings and large events where deposits, vendor costs, and planning investments are significant.

Event insurance can protect you against unexpected circumstances such as illness, extreme weather, vendor cancellations, or other events that may force you to postpone or cancel your celebration. Some external vendors working at Ultima may also have their own insurance requirements.

Speak with your insurance provider about wedding and event insurance options in Australia, and discuss any venue-specific insurance requirements with the Ultima team at the time of booking

To confirm a booking at Ultima Function Centre, clients typically complete the following steps:

• Pay the required deposit to secure the event date
• Provide event details including date, type, expected guest numbers, and room preference
• Review and sign the venue's terms and conditions

Confirm contact details for the primary event organiser

You can contact Ultima Function Centre through any of the following channels:

Phone: 03 9116 8390 (primary) or 0401 338 005

Email: info@ultimafunction.com.au

Website: https://ultimafunction.com.au/ — use the online enquiry or Book a Venue Tour form

In person: Cnr Keilor East Drive & Ely Court, Keilor East VIC 3036 — 7 minutes from Melbourne Airport

The Ultima team can provide immediate information on available dates, function room options, package pricing, and site inspection scheduling. For popular dates, it is strongly recommended to check availability and secure your booking as early as possible.