FAQ’s

Ultima Function Centre handles corporate Christmas parties from 200 to 1,200 guests across multiple function spaces in Keilor East, 7 minutes from Melbourne Airport and 15 minutes from the CBD. The Pearl Ballroom (300 seated) and MEC Ballroom (600 seated, 1,200 cocktail) are the primary spaces for large corporate end-of-year events, with full in-house catering from Tandoori Flames Melbourne covering Western, Indian, Middle Eastern, Halal, vegan, and kosher-style menus — accommodating the multicultural guest lists typical of Melbourne’s major corporate employers. All packages include in-house AV, lighting, sound, and flexible floor plans; external caterers and entertainment are also permitted where required. The venue has 200 free on-site parking spaces, eliminating the need for guests to organise taxis or pay CBD parking rates at the end of the night. With 1,900+ Google reviews and a 4.7-star rating, Ultima is one of Melbourne’s most reviewed event venues. Venue hire for Christmas parties starts from $5,000 for smaller spaces; all-inclusive per-person packages are available on request. Call (03) 9116 8390 or message via WhatsApp at +61 401 338 005 to check December availability.

Ultima Function Centre’s MEC Ballroom accommodates up to 600 guests seated (or 1,200 cocktail-style) and features a sunken dancefloor, state-of-the-art lighting and sound systems, and staging for presentations and entertainment — making it one of Melbourne’s largest purpose-built awards night venues outside the CBD. For events of 300 guests, the Pearl Ballroom offers a more intimate setting with 27 chandeliers, a floral ceiling, and premium décor suited to formal gala dinners and black-tie presentations. Both spaces include in-house AV support, customisable floor plans, and catering by a culinary team with 70+ years of combined experience — including chefs with 5-star hotel backgrounds — offering Indian, Western, Middle Eastern, Halal, vegan, and kosher-style menus. Ultima’s MC and Event Curator, Jimmy Marwaha, brings 15 years of experience and 500+ events to on-night hosting and program management. The venue is 7 minutes from Melbourne Airport with 200 free on-site car parks, and has hosted over 8,000 catering functions since opening. Call (03) 9116 8390 to check 2026 availability.

Yes, our building is accessible via entrance ramps. We provide dedicated parking spaces for disabled individuals and accessible restrooms in all rooms. Please inform your event coordinator if needed.

Yes we have 2 Outdoor and 5 indoor spaces for ceremony

Yes, we use a certified halal supplier.

Yes, we use a certified halal supplier.

Yes, all event spaces offer a bridal suite with makeup facilities.

Yes, we do.

Yes, we have approximately 200+ free parking spaces on site, with additional off-site parking available.

Yes, they are charged $75 + GST. Please advise your event coordinator if you wish to arrange this.

Yes, we offer menu customization options.

Yes, we host Hindu ceremonies and have two outdoor permanent ceremony areas.

Yes, we have a list of preferred vendors including DJs, photographers, decorators, and celebrants.

Yes, we offer 30 minutes of complimentary wedding planning support.

Yes, we can organize them for you.

Our venue is licensed until midnight. Extensions can be arranged with prior notice and additional charges.

Yes, we provide a variety of cocktail menu options.

Yes, you can bring in your own decoration. However, no confetti is permitted on the premises.

Yes, we provisionally book consultations for three days. We contact clients for confirmation afterwards. If declined, the booking is removed. Due to high demand, we cannot hold dates beyond three days.

Yes, we offer monthly group menu tastings every second Thursday at 7 pm for booked clients. Extra guests cost $85. Private menu tastings are available at an extra cost.

Yes, we partner with Melbourne’s top vendors. You’ll receive a tailored list of exceptional vendors for a seamless event.

If you are interested in securing a date, we can hold it for 3 days. However, a deposit will be required to confirm the reservation.

• Lunch: 4 hours

• Signature Package: 5 hours

• Classic Package: 5.5 hours

• Luxe Package: 6 hours

Event access is granted two hours before the start. Earlier or later access may incur an extra fee. Advance notice of plans is essential for a smooth process.

All staff are trained in responsible service of alcohol. Staff can refuse alcohol to anyone who appears intoxicated. Alcohol is not served to anyone under 18.

Our special operations team will support you with any inquiries.
Email: info@ultimafunction.com.au
Phone: 03 9116 8390

Please provide final guest count, supplier count, and dietary requirements at least 10 working days before your event date.

Yes, longer durations can be arranged with additional charges.

Deliveries are accepted on the event day. Setup the day before may be possible with coordinator approval. All items must be removed after the event.

Vendor meals cost $75.00 per person.

Ultima does not charge a room hire fee except for the Pearl Ballroom ($5,000). The minimum spend includes the venue, food, and drinks.

Various floor plans can be accessed by clicking the provided link on the website.

A $2000 payment confirms the booking, another $2000 is due in 30 days, and the balance must be paid 10 days before the event.

We offer 8 elegant function rooms catering to different group sizes. Below are the dimensions and capacities:

We are 15 minutes from Melbourne CBD.

Yes, we welcome external catering. Please find details of our preferred caterers that we work with.

Yes, both ballrooms include their own cocktail lounge.

Yes, we certainly do. Ask your event coordinator for the available options.

Yes, absolutely.

• 0-3 years: Free of charge (no meals provided; parents can bring their own food)

• 4-10 years: $60 per person + GST

• 12-17 years: Teenage package includes adult menu with no alcohol

We include basic decorations such as cake table setup, cake knife, wishing well, and standard & premium centerpieces.

We have multiple DJ and live entertainment options available.

Yes, we offer discounts for booking two or more events.

Yes, we provide a variety of multi-cuisine menu options.

No, there are no sound restrictions. Please discuss your specific needs with your event coordinator.

Ultima offers versatile function spaces, exceptional service, multicuisine options, and a range of amenities to ensure your event is memorable and seamless.

• Venue Hire Fee: For in-house catering, there is an additional $5,000 venue hire fee for the Pearl Ballroom. Venue hire is included in the per-person package price otherwise.

• Per-Person Package Price: Includes venue hire, catering, and other amenities.

• Yes, we offer discounts for charity events. Please contact us for more details.

Once you confirm, we’ll share the bank details for a $2,000 deposit. Upon receipt, we will send the paperwork.

Yes, a cordless handheld microphone and lectern are included. The projector and screen cost extra ($200).

After paying the deposit, your wedding coordinator will be your contact for wedding matters. Expect a planning checklist 10 months before the wedding.

Ultima packages include two hours for arrival and one hour for departure. Extensions may incur additional charges. Please discuss this with your event coordinator.

Yes, we accommodate dietary requests, which must be confirmed with the final guest count seven days before the event.

After the food tasting, we will schedule a meeting to finalize event details. Contact our operations team with any questions.

After the initial $2,000, the second $2,000 payment is due in 30 days, with the final payment due 10 days before the event.

Your package includes one complimentary rehearsal for a maximum of two hours. This will be included in your formal proposal.

We charge $1,500 per additional 30 minutes in 30-minute increments. No food or drinks are provided during the extended stay.

Prices vary due to peak and off-peak months, as well as demand.