Event Spotlight
For Ultima Function Centre Pricing
Below are some of our most frequently asked questions we receive regarding functions.We trust this you find this helpful.
Where is Ultima located?
- Cnr of Keillor Park Drive &, Ely Ct, Keilor Park VIC 3036
- 6 minutes from Melbourne Airport
- 15 minutes from Melbourne CBD
- 15 minutes from Northern Suburbs such as Epping, Craigieburn
- 15 minutes from Western Suburbs such as Point Cook, Tarneit
- 30 minutes from South & Eastern Suburbs such as Kew, Toorak
Do you have disabled access to the event spaces?
Yes, our building is accessible via entrance ramps. We provide dedicated parking spaces for disabled individuals and accessible restrooms in all rooms. Please inform your event coordinator if needed.
Do you host ceremony?
Yes we have 2 Outdoor and 5 indoor spaces for ceremony
Is your meat halal?
Yes, we use a certified halal supplier.
Do you have a bridal suite?
Yes, all event spaces offer a bridal suite with makeup facilities.
Does your venue have baby change facilities?
Yes, we do.
Do you have parking on site?
Yes, we have approximately 200+ free parking spaces on site, with additional off-site parking available.
Can I provide meals to my AV and/or suppliers?
Yes, they are charged $75 + GST. Please advise your event coordinator if you wish to arrange this.
Can we customize the menu for our event?
Yes, we offer menu customization options.
Do you host Hindu ceremonies?
Yes, we host Hindu ceremonies and have two outdoor permanent ceremony areas.
Is there a preferred list of photographers and videographers?
Yes, we have a list of preferred vendors including DJs, photographers, decorators, and celebrants.
Do you provide any complimentary services for wedding planning?
Yes, we offer 30 minutes of complimentary wedding planning support.
Do you have options for fireworks and dry ice effects?
Yes, we can organize them for you .
What time are you licensed?
Our venue is licensed until midnight. Extensions can be arranged with prior notice and additional charges.
Do you offer a cocktail menu?
Yes, we provide a variety of cocktail menu options.
Am I allowed to bring in my own decoration?
Yes, you can bring in your own decoration. However, confetti is permitted on the premises.
Can I make a tentative booking?
Yes, we provisionally book consultations for three days. We contact clients for confirmation afterwards. If declined, the booking is removed. Due to high demand, we cannot hold dates beyond three days.
Do you offer menu tasting?
Yes, we offer monthly group menu tastings every second Thursday at 7 pm for booked clients. Extra guests cost $85. Private menu tastings are available at an extra cost.
Do you have preferred suppliers who work with Ultima?
Yes, we partner with Melbourne’s top vendors. You’ll receive a tailored list of exceptional vendors for a seamless event.
Can we Reserve a date while we make a decision?
If you are interested in securing a date, we can hold it for 3 days. However, a deposit will be required to confirm the reservation.
How long does an event go for?
- Lunch: 4 hours
- Signature Package: 5 hours
- Classic Package: 5.5 hours
- Luxe Package: 6 hours
When can I enter the venue on the day of my booking?
Event access is granted two hours before the start. Earlier or later access may incur an extra fee. Advance notice of plans is essential for a smooth process.
What is your responsible service of alcohol policy?
At Ultima, all staff members are trained in the Responsible Serving of Alcohol. Staff have the authority to decline serving alcohol to any individual(s) who appear intoxicated. We strictly prohibit serving alcohol to minors under the age of 18.
Am I allowed to bring in my decorations?
Yes, you can bring your decorations. However, no confetti is permitted on the premises.
Who do we contact once the event is booked?
Our special operations team will support you with any inquiries. They can be contacted at hello@ultimafunction.com.au or by calling 0391168390.
When do I have to give final numbers?
Please provide your final guest count, supplier count, and dietary requirements at least 10 working days before your event date.
Can we have a longer duration for our event?
Yes, you can have a longer event duration. Please speak to your event coordinator as special charges apply.
When can we deliver items for our event?
Deliveries are accepted on the event day. Setup the day before is possible with coordinator approval. All items must be removed after the event.
What is the cost of a vendor meal?
Vendor meals are priced at $75.00 per person.
How long does an event go for?
- Lunch: 4 hours
- Signature Package: 5 hours
- Classic Package: 5.5 hours
- Luxe Package: 6 hours
What is the definition of minimum spend?
At Ultima, we do not charge a room hire fee except for the Pearl Ballroom, which is $5,000. The minimum spend includes the venue, food, and drinks.
How do I access the floor plans?
Various floor plans can be accessed by clicking here.
What is the next step once booking fee is paid?
We charge $2000 to confirm the booking, followed by $2000 in 30 days and a Balance 10 days before the event.
How many function rooms do you have and what are their sizes & features?
We offer 8 elegant function rooms catering to different group sizes. Below are the dimensions and capacities:
| Event Space | Sit Down | Cocktail | Features | Width (m) | Length (m) | Area (sqm) |
|---|---|---|---|---|---|---|
| MEC Ballroom | 100-600 | 1000 | White/Gold chairs, 44000 crystals | 28.5 | 28.5 | 637 |
| Pearl Ballroom | 100-300 | 450 | White/Chrome chairs, 14000 floral installation | 15 | 25 | 375 |
| Glasshouse | 50-130 | 170 | Black/Tiffany Black, black theme | 14.9 | 17 | 253 |
| Sketch | 30-100 | 150 | White/Crystal chairs, white theme | 12.2 | 16 | 202 |
| Signature | 20-80 | 120 | Cocktail & Ceremony space | 8.4 | 12.6 | 105 |
| Sky Lounge | 10-50 | 90 | Cocktail & Ceremony space | 7.2 | 9.8 | 72 |
| Fernery | 100 | 150 | Ceremony | 10 | 10 | 100 |
| Arbour | 200 | 300 | Ceremony | 7 | 30 | 210 |
How far are you from Melbourne CBD?
We are 15 minutes from Melbourne CBD.
Do you allow external catering?
Yes, we welcome external catering. Please find details of our preferred caterers that we work with.
Do you have a cocktail lounge?
Yes, both ballrooms include their own cocktail lounge.
Do you offer buffet menus?
Yes, we certainly do. Ask your event coordinator for the available options.
Can Ultima be accessed by public transport?
Yes, absolutely.
Can Ultima be accessed by public transport?
Yes, absolutely.
What packages are available for kids and under 18s?
- 0-3 years: Free of charge (no meals provided; parents can bring their own food)
- 4-10 years: $60 per person + GST
- 12-17 years: Teenage package includes adult menu with no alcohol
What decorations do you include?
We include basic decorations such as cake table setup, cake knife, wishing well, and standard & premium centerpieces.
What are the options for live entertainment or DJs?
We have multiple DJ and live entertainment options available.
Do you offer any discounts for booking multiple events?
Yes, we offer discounts for booking two or more events.
Do you offer a multi cuisine menu?
Yes, we provide a variety of multi-cuisine menu options.
Is there any sound restriction?
No, there are no sound restrictions. Please discuss your specific needs with your event coordinator.
Why should I book Ultima over other places?
Ultima offers versatile function spaces, exceptional service, multicuisine options, and a range of amenities to ensure your event is memorable and seamless.
What are your venue hire and per-person costs?
- Venue Hire Fee: For in-house catering, there is an additional $5,000 venue hire fee for the Pearl Ballroom. Venue hire is included in the per-person package price otherwise.
- Per-Person Package Price: Includes venue hire, catering, and other amenities.
Is there any discount for charity events?
Yes, we offer discounts for charity events. Please contact us for more details.
What are your venue hire and per-person costs?
- Venue Hire Fee: For in-house catering, there is an additional $5,000 venue hire fee for the Pearl Ballroom. Venue hire is included in the per-person package price otherwise.
- Per-Person Package Price: Includes venue hire, catering, and other amenities.
How do I confirm my booking?
Once you confirm, we’ll share the bank details for a $2,000 deposit. Upon receipt, we will send the paperwork.
Does your venue have a PA system?
Yes, a cordless handheld microphone and lectern are included. The projector and screen cost extra ($200).
What is the next stage after paying my deposit?
After paying the deposit, your wedding coordinator will be your contact for wedding matters. Expect a planning checklist 10 months before the wedding.
What if I need extended bump-in and bump-out times?
Ultima packages include two hours for arrival and one hour for departure. Extensions may incur additional charges. Please discuss this with your event coordinator.
Does Ultima cater for specific dietary needs?
Yes, we accommodate dietary requests, which must be confirmed with the final guest count seven days before the event
What is the next stage after paying my deposit?
Our support team will introduce themselves via email. Book your tasting dinner with them. The operations team will then provide event documents.
When should we arrange a meeting to organize and plan the specifics of our event?
After the food tasting, we will schedule a meeting to finalize event details. Contact our operations team with any questions.
When is my next payment due?
After the initial $2,000, the second $2,000 payment is due in 30 days, with the final payment due 10 days before the event.
How many rehearsals are included in my package?
Your package includes one complimentary rehearsal for a maximum of two hours. This will be included in your formal proposal.
What packages are available for kids and under 18s?
- 0-3 years: Free (no meals; parents can bring food)
- 4-10 years: $50 per person + GST
- 12-17 years: Teenage package with adult menu, no alcohol
What are the charges for remaining on the premises after the event?
We charge $1,500 per additional 30 minutes in 30-minute increments. However, no food or drinks are provided during the extended stay.
How many rehearsals are included in my package?
Your package includes one complimentary rehearsal for a maximum of two hours. This will be included in your formal proposal.
Why does the minimum spend differ each month?
Prices vary due to peak and off-peak months, as well as demand.
